Event statuses (draft, active, archived) explained

Every event in Chamberly has one of three statuses: draft, active, or archived. Status controls whether the event is visible to the public, whether sponsors can buy on it, and whether it appears in your dashboard's upcoming events list.

• draft — Hidden from the public storefront. Only visible to chamber admins. Sponsorships cannot be purchased.

• active — Visible on the public storefront. Sponsorships honor their availability status (public sponsorships can be purchased).

• archived — Hidden from the storefront and from the default Events list view. Reporting still works. Use this for past events you want to keep records on.

• You need an org_manager or chamber_staff role to change event status

• Make sure your event has at least one sponsorship before flipping to active

1. Open the event from Sidebar > Events

2. Click the status dropdown in the top-right (currently shows the existing status)

3. Pick draft, active, or archived

4. Confirm in the dialog — Chamberly warns you if going from active to draft would hide an event with live orders

• Use draft for events still in setup — never publish an event with placeholder text

• Flip back to draft if you need to make significant changes that you do not want sponsors to see mid-edit

• Use archived after the event ends so it is out of the way but reportable

• Combine active with a future go-live date if you want it live but invisible until a specific moment

What happens to existing orders if I move an event to draft?
Orders are preserved. The event just disappears from public view until you flip it back to active.

Can I un-archive an event?
Yes. Open it and change status back to active or draft.

Does archiving an event delete its data?
No. All sponsorships, orders, and reports remain intact.

• Creating a new event

• Setting an event go-live date

• Deleting an event safely